Privacy Policy
Magen People · Last updated August 2026
Who we are
Magen People is a payroll and timekeeping application operated by Magen Software, Bacolod City, Philippines. For questions about this policy or your personal information, contact info@magensoftware.com.
Magen People is used by employers to run their own payroll. If you are an employee using it, your employer decides what is recorded about you and why; we process that information on their instructions. Requests about your own records are usually fastest through your HR team.
What we collect
- Account details — your name, username, email address, role and the organisation you belong to.
- Employee records — name, date of birth, address, mobile number, hire date, department and employee number.
- Government identifiers — TIN, SSS, PhilHealth and Pag-IBIG numbers, and photographs of those IDs where uploaded.
- Bank details — bank, branch, account type, account number and account holder name, used to pay salaries.
- Pay and time data — rates, payslips, deductions, loans, leave balances, timesheets and clock in/out records.
- Location — when you clock in or out, the app may record your device's location and its accuracy, so your employer can confirm where a punch was made. Your device asks permission first, and declining does not stop you clocking in.
- Technical data — sign-in times and an audit log of changes made in the application.
Why we use it
To calculate pay, produce payslips, track attendance and leave, and compute statutory contributions and withholding tax. Some processing is required by Philippine law, including SSS, PhilHealth, Pag-IBIG and BIR reporting obligations that fall on your employer.
Who we share it with
- Your employer — HR, payroll staff and your assigned approvers, each limited to what their role allows.
- Government agencies — SSS, PhilHealth, Pag-IBIG and the BIR, as required for remittances and reporting.
- Our infrastructure providers — database, authentication and application hosting, who store and process data on our behalf under their own terms.
We do not sell personal information, and we do not use it for advertising.
Keeping organisations separate
Each organisation's data is isolated at the database level. Staff of one organisation cannot read another's records, and access within an organisation is limited by role.
How long we keep it
Payroll records are retained for 10 years for BIR purposes to meet Philippine tax and labour record-keeping requirements. Records are deleted or anonymised once that period ends and no legal claim requires them.
Your rights
Under the Data Privacy Act of 2012 (RA 10173) you may ask to see the information held about you, have inaccurate information corrected, object to certain processing, request erasure or blocking where the law allows, and obtain a copy of your data. You may also complain to the National Privacy Commission.
To exercise any of these, contact your HR team or write to info@magensoftware.com. We respond within 15 working days.
Security
Data is encrypted in transit. Passwords are stored hashed and are never visible to us or to your employer. Access is controlled by role, and changes to records are written to an audit log. Uploaded ID photographs are held in private storage and are not publicly accessible.
Children
Magen People is a workplace tool and is not intended for anyone under 15, the minimum working age in the Philippines.
Changes
We will update this page when this policy changes and revise the date above. Material changes will be notified to organisation owners.